Best Badge Inserts of 2025

Rebecca Cantu Avatar
Rebecca Cantu
Last Updated: Jan 2, 2025

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Badge inserts are an essential accessory for conferences, trade shows, and other events where attendees require identification. These inserts can be easily inserted into badge holders, making it easy for attendees to display their name, company, and other pertinent information. Badge inserts come in a variety of sizes and colors, and can be customized with logos, images, and text. They are also available in eco-friendly materials, such as recycled paper, making them a sustainable option for event organizers. With their ease of use and customization options, badge inserts are a must-have for any event where identification is necessary.

At a Glance: Our Top Picks

MaxGear Printable Name Badge Inserts Cover #TOP 1
MaxGear Printable Name Badge Inserts
ftb score rating icon 9.8
Avery 5390 Badge Refill Inserts (400/Box) Cover #TOP 2
Avery 5390 Badge Refill Inserts (400/Box)
ftb score rating icon 9.7
MaxGear Name Badge Inserts and Holders Cover #TOP 3
MaxGear Name Badge Inserts and Holders
ftb score rating icon 9.5

Top 10 Badge Inserts

#TOP 1

MaxGear Printable Name Badge Inserts

MaxGear-Badge-Inserts-320pcs
White
2.25 x 3.5 Inch
MaxGear Printable Name Badge Inserts Cover
MaxGear Name Badge Inserts, 320pcs White Paper, 2.25 x 3.5 Inch, Printable Name Tags, Label Refills, Compatible with Laser & Inkjet Printers

The MaxGear Name Badge Inserts are designed for convenience and versatility. Made from thick, high-quality paper, these 2.25 x 3.5-inch badges provide ample space for important details. You can easily print them using either laser or inkjet printers, allowing you to choose the method that works best for you. With options for double-sided printing, you can customize your badges to suit your needs. These inserts are perfect for various uses, from creating name tags for events to making study flashcards, ensuring you get the most out of your purchase.

What We Like
High-quality, sturdy paper
Compatible with laser and inkjet
Double-sided printing option
Versatile for multiple uses
#TOP 2

Avery 5390 Badge Refill Inserts (400/Box)

5390
Purple
Avery 5390 Badge Refill Inserts (400/Box) Cover
Avery 5390 Insert Badge Refill, Fits 2-1/4-Inch x3-1/2-Inch , 8/Sht, 400/BX, WE

The Avery 5390 Badge Refill Inserts come in a box of 400 ID cards and work with badge holders (sold separately). The inserts are easy to customize with free templates from Avery Design & Print and are compatible with laser and inkjet printers using 8 1/2" x 11" sheets. Perfect for creating professional-looking and personalized name badges for conferences, events, or offices.

What We Like
Easy to customize with free templates from Avery Design & Print
Compatible with laser and inkjet printers
Comes in a box of 400 ID cards
#TOP 3

MaxGear Name Badge Inserts and Holders

MaxGear-Badge-Inserts-240pc
White
3 ×4 Inch
MaxGear Name Badge Inserts and Holders Cover
MaxGear Name Badge, Name Badges Inserts Name Badge Labels, Printable Name Tags, Name Tag Inserts, Insert Badge Refill 240 Badge Inserts, Printable Inserts and Badge Holders, 3 x 4 Inch (5392), White

MaxGear Badge Inserts are premium-quality paper inserts that can be used to create professional-looking badges or tags. Each sheet measures 8.5 x 11 inches and can be made into 6 inserts for a total of 240 inserts. They are compatible with both laser and inkjet printers, making them a versatile option for users who may have different types of printers available. These inserts can be used for a wide range of purposes, including creating name badges or tags for employees or event attendees, flashcards for studying, thank-you notes, gift tags, bookmarks, luggage tags, and more. MaxGear Badge Inserts come with access to thousands of free templates that users can choose from to create a unique and professional design. If you have any dissatisfaction with the product, MaxGear offers a 24-hour instant response and a replacement or refund.

What We Like
High-quality paper
Versatile compatibility
Multi-purpose usage
#TOP 4

Avery Custom Name Badge Inserts 8522

8522
Multi
Avery Custom Name Badge Inserts 8522 Cover
Avery Customizable Name Badge and Ticket Inserts, 6" x 4.25", White, 100 Printable Name Tag Inserts with Tickets (8522)

The Avery Name Badge Inserts are designed to enhance your events with customizable 6" x 4.25" badges. You can easily include detailed information like itineraries or maps, making them perfect for guests. The detachable tickets are a convenient addition for complimentary drinks or raffles. With Avery's online design software and templates, creating personalized name tags with logos or titles becomes a breeze. Plus, these inserts allow for double-sided printing, ensuring a professional look from every angle. This versatility makes them ideal for various occasions, from corporate gatherings to family reunions.

What We Like
Customizable event information
Detachable ticket convenience
Double-sided printing
User-friendly design software
Versatile for multiple events
#TOP 5

Plain Pastel Blue Name Badge Inserts - Desktop Publishing Supplies

55241
Blue
25 Pack
Plain Pastel Blue Name Badge Inserts - Desktop Publishing Supplies Cover
Plain Pastel Blue 3x4 Name Badge Inserts - 6 per Page - Colored Standard Printable Name Tag Cardstock for Inkjet & Laser Printer Compatible - 25 Sheets / 150 Name Badge Insert Refills

The Badge Inserts - Desktop Publishing are designed for convenience and efficiency. These blank name tag refills measure 3" x 4", making them compatible with most software, so you can easily create customized tags. They work with inkjet, laser, and copier printers, providing flexibility for your printing needs. Made from durable 110lb blue cardstock with a matte finish, these inserts offer a professional look. Additionally, the microperforated design allows for easy separation, ensuring clean edges for a polished appearance. With 25 sheets and 150 inserts, you’ll have plenty for any event or occasion.

What We Like
Easy to customize
Compatible with multiple printers
Durable cardstock material
Microperforated for easy use
Large quantity per pack
#TOP 6

Office Depot Badge Inserts, OD98846

ODNA-12
White
2.25inch x 3.5inch
Office Depot Badge Inserts, OD98846 Cover
Office Depot Badge Inserts, 2 1/4in. x 3 1/2in., White, Pack Of 400, OD98846

Office Depot Badge Inserts are perfect for meetings, conferences, and other large gatherings. These inserts can be easily printed or written on and then inserted into a plastic badge holder (sold separately). Made from wood/paper that comes from forests managed to rigorous environmental and social standards, these badge inserts are Forest Stewardship Council (FSC) certified. They also support leadership forestry, helping you contribute to practices that better protect forests and the environment. With Office Depot Badge Inserts, you can easily create professional-looking name badges for your events, ensuring smooth identification and networking opportunities.

What We Like
Perfect for large gatherings
Printable or writable
FSC certified
#TOP 7

Avery 5392 Insert Badge Refill

AVE5392
White
1/2 x 11 inch
Avery 5392 Insert Badge Refill Cover
Avery Printable Laser/Inkjet Name Badge Insert Refills, 3" x 4", White, 300 Inserts Per Box (5392)

Avery Badge Refill is a set of 300 ID cards that work with badge holders (sold separately). These 3-inch x 4-inch inserts are easy to customize with free templates from Avery Design & Print. The 8 1/2" x 11" sheets work with both laser and inkjet printers. With Avery Badge Refill, you can create professional-looking ID cards that are perfect for conferences, meetings, and events. The inserts are easy to print, and you can change the design as often as you like. Plus, the box of 300 cards means you'll have plenty to last for multiple events.

What We Like
Customizable
Compatible with badge holders
Large quantity
#TOP 8

Desktop Publishing 3x4 Name Badge Inserts

55041-25
White
25 Pack
Desktop Publishing 3x4 Name Badge Inserts Cover
65lb Bright White 3x4 Name Badge Inserts - 6 per page - Standard Printable Name Tag Cardstock for Inkjet & Laser Printer Compatible - 25 Sheets / 150 Name Badge Insert Refills

Desktop Publishing Badge Inserts are a practical solution for creating personalized name tags. Each insert measures 3" x 4" and conforms to industry standards, ensuring compatibility with various software. These inserts work seamlessly with inkjet, laser, and copier printers, allowing you to print high-quality badges at home or in the office. The cardstock is a sturdy 65lb with a bright white matte finish, providing a professional appearance. Additionally, the microperforated design makes it easy to separate the badges cleanly, giving you a polished edge for each tag. With 150 inserts per pack, you’ll have plenty for events or meetings.

What We Like
High-quality cardstock
Compatible with multiple printers
Easy to separate badges
Standard size for convenience
Large quantity per pack
#TOP 9

Desktop Publishing 65lb Name Badge Inserts

55161
Pink
25 Pack
Desktop Publishing 65lb Name Badge Inserts Cover
65lb Bright Name Badge Inserts 2.25 x 3.5-8 per Page - High Visibility Standard Printable Name Tag Cardstock for Inkjet & Laser Printer Compatible - 25 Sheets / 200 Printable Name Cards (Pink)

The Desktop Publishing Badge Inserts are designed for easy use in creating name tags. Each blank insert measures 2.25" x 3.5", adhering to industry standards for compatibility with various software applications. You can print them using inkjet, laser, or copier printers, which adds great flexibility for your printing needs. Made from high-quality 65lb bright pink cardstock with a matte finish, these inserts not only look professional but also feel sturdy. Plus, the microperforated design allows for quick and clean separation, making your preparation process smoother and more efficient.

What We Like
High compatibility with printers
Quality cardstock material
Easy to separate
Standardized size
#TOP 10

Avery Name Badge Inserts, 3 x 4 Inch, 300 Card Stock Refills (5392)

5392
White
Avery Name Badge Inserts, 3 x 4 Inch, 300 Card Stock Refills (5392) Cover
Avery Customizable Name Badge Inserts, 3" x 4", White, 300 Printable Name Tag Inserts (5392)

Create customized, professional-looking name badges quickly and easily using Avery Name Badge Inserts, 3 x 4 Inch, 300 Card Stock Refills (5392). These card stock refills are great for business meetings, conferences, family reunions, and more. They are compatible with Avery Name Badge Holders and can be used with both laser and inkjet printers. These inserts are available in white and can be printed with your own custom design or chosen from thousands of templates available on the Avery website.

What We Like
Easy to use and create customized badges within minutes
Compatible with both laser and inkjet printers
Smooth-edged name tag insert for a professional look
Buying Guide Image

Frequently Asked Questions (FAQs)

1. How do you attach a name badge?

For easy and versatile attachment of name badges, we recommend using name tag holders with a metal clip on the back. These holders allow for repositioning and staying in place, unlike stick-on badges that are not reusable or lanyards that can get in the way.

2. What is the proper etiquette for name tags?

According to proper etiquette, name tags should be worn on the right side of the body. However, other badges and items like lapel pins are to be worn on the left side of the body, near the heart. Wearing a lapel pin signifies respect and dignity.

3. What size is Avery 5390?

Avery 5390 is a template for name badge inserts measuring 2-1/4" x 3-1/2". This size is commonly used for name badges and provides enough space for displaying essential information.

4. What size is the Avery label 5392?

The Avery label 5392 is designed as name badge inserts measuring 3" x 4". These inserts are suitable for use with laser or inkjet printers and offer ample space for printing or writing names and other information. Each pack of 5392 includes 300 badge inserts.

5. Why are name tags always worn on the right side?

Wearing name tags on the right side has to do with handshake etiquette. Since handshakes are typically done with the right hand, looking at the right side of a person's body feels natural. Placing the name tag on the right side ensures that it is easily visible and accessible during introductions and interactions.

6. What does an upside down name tag mean?

Wearing a name tag upside down, crooked, or sideways is generally considered inappropriate and sends a negative message. It can imply a lack of respect for the occasion or a lack of care or interest in personal appearance. It is important to always wear a name tag properly and with proper orientation.

7. What size is Avery 5895?

Avery 5895 is a type of adhesive name badge with a blue border. These badges measure 2-1/3" x 3-3/8" and come in a pack of 400 badges. They provide a convenient way to create and display name badges for various events and occasions.

8. What size is Avery 5147?

Avery 5147 refers to name badge labels measuring 2-1/3" x 3-3/8". These labels come in a pack of 100 badges and offer a simple and efficient way to create name badges for different purposes.

Editor's Notes

During our badge insert research, we found 24 badge insert products and shortlisted 10 quality products. We collected and analyzed 14,973 customer reviews through our big data system to write the badge inserts list. We found that most customers choose badge inserts with an average price of $14.56.

The badge inserts are available for purchase. We have researched hundreds of brands and picked the top brands of badge inserts, including MaxGear, AVERY, Desktop Publishing Supplies, Office Depot. The seller of top 1 product has received honest feedback from 3,322 consumers with an average rating of 4.9.

Written by
Rebecca Cantu Avatar

Rebecca Cantu grew up in a family-owned retail store for home and kitchen products. She worked online and gave assistance to people to buy ideal products for their sweet home after graduating from Northwestern University with a marketing degree. She has been writing content for online shopping guides since 2011 with her professional knowledge and natural sensitivity of appliances.