Best Medical Filing Supplies of 2025

Brian Howie Avatar
Brian Howie
Last Updated: Jan 2, 2025

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Medical Filing Supplies offers a wide range of products designed to streamline the organization and storage of medical records. From color-coded file folders and labels to expandable file pockets and classification folders, their supplies cater to the specific needs of healthcare professionals. With durable materials that are designed to withstand frequent handling, these products ensure that medical records are easily accessible and well-organized. Whether it's a small clinic or a large hospital, Medical Filing Supplies provides reliable solutions for efficient medical record management.

At a Glance: Our Top Picks

PDC Healthcare F3B File Folder Cover #TOP 1
PDC Healthcare F3B File Folder
ftb score rating icon 9.8
ComplyRight Employee Safety Folder Cover #TOP 2
ComplyRight Employee Safety Folder
ftb score rating icon 9.7
PDC Healthcare F3BR File Folder Double Fold for Prescriptions Cardboard, 5-1/2" x 13" Red (Pack of 100) Cover #TOP 3
PDC Healthcare F3BR File Folder Double Fold for Prescriptions Cardboard, 5-1/2" x 13" Red (Pack of 100)
ftb score rating icon 9.5

Top 10 Medical Filing Supplies

#TOP 1

PDC Healthcare F3B File Folder

PDC Healthcare
PDC Healthcare F3B File Folder Cover
PDC Healthcare F3B Double Fold File Folder for Prescriptions Cardboard, 5-1/2" x 13" Size, Buff, Pack of 100

The PDC Healthcare F3B File Folder Double Fold for Prescriptions Cardboard, also known as the PDC File Folder, is a versatile and essential tool for medical filing supplies. Made of sturdy cardboard, this 5 1/2" x 13" buff-colored file folder is designed to provide durability and longevity. With 100 folders in each package, it offers ample storage capacity for prescriptions and other important documents. The double fold design ensures that your files stay securely in place, preventing any accidental misplacement. This feature allows for easy organization and retrieval of files, saving you time and effort. The PDC File Folder is the perfect solution for maintaining an efficient and organized filing system in any medical setting.

What We Like
Durable Cardboard
Ample Storage Capacity
Double Fold Design
#TOP 2

ComplyRight Employee Safety Folder

A2210
ComplyRight Employee Safety Folder Cover
ComplyRight Confidential Employee Safety and Training Record Folder | 9-1/2” x 11-3/4” | File Folder | 25 Pack

The ComplyRight Safety Record Folder is designed to help you manage employee safety records efficiently. With sections to document emergency information and safety training subjects, it simplifies record-keeping and ensures compliance with OSHA guidelines. This folder is perfect for tracking essential training deadlines and can be a valuable resource during inspections. Furthermore, it keeps all your records organized and easily accessible, making it straightforward for you to identify any further training needs. Overall, this folder supports a safer workplace by promoting effective employee training and documentation.

What We Like
OSHA compliance support
Organized record-keeping
Easy access to information
Convenient for inspections
#TOP 3

PDC Healthcare F3BR File Folder Double Fold for Prescriptions Cardboard, 5-1/2" x 13" Red (Pack of 100)

PDC Healthcare
F3BR
PDC Healthcare F3BR File Folder Double Fold for Prescriptions Cardboard, 5-1/2" x 13" Red (Pack of 100) Cover
PDC Healthcare F3BR Double Fold File Folder for Prescriptions Cardboard, 5-1/2" x 13" Size, Red, Pack of 100

The PDC Healthcare File Folder is a convenient and practical solution for organizing and storing prescriptions and other important documents. Made of sturdy cardboard, this file folder is designed to withstand regular use. With dimensions of 5 1/2" x 13", it provides ample space to hold various-sized papers. The vibrant red color not only adds a touch of visual appeal but also helps to quickly identify and locate the folder when needed. With a pack of 100 folders, you can easily keep your medical filing supplies well-stocked. The PDC Healthcare File Folder is an essential tool for healthcare professionals and individuals who need a reliable and efficient way to manage their documents.

What We Like
Sturdy cardboard
Ample space
Vibrant red color
#TOP 4

PDC Healthcare FC178GN Outguide

PDC Healthcare
FC178GN
PDC Healthcare FC178GN Outguide Cover
PDC Healthcare FC178GN Outguide, Center Tab, Letter Size, 2 Pockets, Vinyl, 12 7/8" x 9 1/2", Green (Pack of 25)

The PDC Outguide with Pockets is designed to enhance your medical filing system. It features two spacious pockets, allowing you to conveniently store and organize documents. The vibrant green vinyl material not only adds a pop of color but also ensures durability and easy cleaning. Measuring 12 7/8" by 9 1/2", it fits standard letter-sized papers perfectly. Each pack contains 25 outguides, making it an economical choice for busy healthcare environments. With this product, you can keep your files orderly and accessible, streamlining your workflow.

What We Like
Durable vinyl material
Two convenient pockets
Standard letter size
Pack of 25
#TOP 5

PDC Healthcare FC178OR Outguide

PDC Healthcare
FC178OR
PDC Healthcare FC178OR Outguide Cover
PDC Healthcare FC178OR Outguide, Center Tab, Letter Size, 2 Pockets, Vinyl, 12 7/8" x 9 1/2", Orange (Pack of 25)

The PDC Healthcare FC178OR Outguide, also known as the PDC Outguide, is a must-have for medical filing supplies. This handy tool features two pockets made of durable orange vinyl, providing a secure storage solution for your important documents. Measuring at 12 7/8" x 9 1/2", it offers ample space to accommodate letter-sized papers. With 25 Outguides included in each box, you'll have plenty to organize your files efficiently. The PDC Outguide's two pockets allow you to separate and categorize your documents, making it easier to locate specific papers when needed. The orange vinyl not only adds a pop of color to your filing system but also ensures durability and longevity. Stay organized and streamline your workflow with the PDC Healthcare FC178OR Outguide.

What We Like
Durable vinyl material
Ample space for letter-sized papers
25 Outguides per box
#TOP 6

Doctor Stuff Patient Registration Forms

27000-DS
27000 Registration
100 Forms
Doctor Stuff Patient Registration Forms Cover
Medical and Dental Patient Registration Forms, 8-1/2" x 11" Letter Size with 2 File Holes, Intake Forms, Doctor Stuff, Dark Purple, Pack of 100 Sheets, Perfect for Dental and Physician Offices

The Doctor Stuff Intake Forms are designed for clarity and ease of use. With their durable purple paper, you won’t have to strain to read the information. This professional look helps create a positive impression on your patients. Data privacy is also a top priority; these forms comply with HIPAA regulations, ensuring that sensitive patient information remains secure. Additionally, these forms streamline the process of gathering personal, billing, and insurance details, reducing errors and delays. You’ll appreciate the efficiency they bring to your practice.

What We Like
Clear and readable design
Professional appearance
HIPAA-compliant security
Efficient data collection
#TOP 7

Doctor Stuff Dental Forms 29014

29014-DS
29014
100 Forms
Doctor Stuff Dental Forms 29014 Cover
Doctor Stuff - Dentist Office Forms, Dental Medical History Continuation Form, 29014, 8-1/2" x 11", 100/Package

The Doctor Stuff Dental Forms provide a comprehensive way to track your patients' dental history. You can easily keep a detailed record of each patient's care and treatment using these continuation forms. With two pre-punched holes, filing them in dental charts is quick and hassle-free. Designed to integrate smoothly with your medical records system, these 8-1/2" x 11" forms are printed on both sides for maximum efficiency. They help ensure that you have all the necessary documents organized while adhering to HIPAA guidelines, making it simple to maintain important patient information.

What We Like
Easy patient history tracking
Quick filing with pre-punched holes
Medical record compatibility
HIPAA-compliant organization
#TOP 8

PDC Healthcare F3BB Prescription File Folders

PDC Healthcare
F3BB
PDC Healthcare F3BB Prescription File Folders Cover
PDC Healthcare F3BB Double Fold File Folder for Prescriptions Cardboard, 5-1/2" x 13" Size, Blue, Pack of 100

The PDC Healthcare Prescription Folders are made from sturdy cardboard, ensuring that your important documents remain protected and organized. Each folder measures 5-1/2" x 13", providing ample space for prescriptions and medical paperwork. The vibrant blue color adds a professional touch, making it easy to identify among other files. With 100 folders included in each package, you'll have plenty of supplies to keep your medical records in order, making it convenient for both personal and professional use.

What We Like
Durable cardboard material
Spacious design
Professional blue color
Bulk pack of 100
#TOP 9

Colortrieve Heavy Duty Film Envelopes

Colortrieve
C65-11701
Box of 100
Colortrieve Heavy Duty Film Envelopes Cover
Heavy Duty Negative Preserver - Printed, 14-1/2"H x 17-1/2"W, Brown Kraft, Box of 100

The Colortrieve Film Envelopes are designed to keep your X-ray films safe and organized. Measuring 14-1/2 inches in height and 17-1/2 inches in width, they feature a 3/4 inch expansion for extra capacity, making it easy to store multiple films without worry. The open end and offset thumb cut allow for quick access, saving you time when you need to retrieve a document. With standard imprinting available on both sides, you can easily label your envelopes for better organization. Made from durable brown Kraft paper, these envelopes are perfect for active film filing applications.

What We Like
Durable Kraft paper construction
Quick access design
Standard imprinting on both sides
Spacious with 3/4 inch expansion
#TOP 10

Feifeiya 200 Pack X-Ray Envelopes

Feifeiya
SAW-Feifeiya-1075
Feifeiya 200 Pack X-Ray Envelopes Cover
Feifeiya 200 Pack Negative Preserver Envelope 14.5 x 17.5 Inch Heavy Duty Extra Large Envelopes Preprinted X-Ray Jacket for Radiology Departments Medical Offices Storage and Organizing Documents

The Feifeiya X-Ray Envelopes come in a pack of 200, ensuring you have plenty for all your storage needs. Made from high-quality kraft paper, these envelopes are designed to be strong and durable, providing reliable protection for your X-ray films. Their generous size of 14.5 x 17.5 inches makes them ideal for easy storage and transport of X-ray images. Additionally, the notched design allows for quick access, saving you valuable time when retrieving negatives for review. With pre-printed sides, organizing and archiving your X-rays becomes a breeze.

What We Like
Sufficient quantity for storage
Durable kraft paper material
Generous size for easy storage
Notched design for quick access
Buying Guide Image

Frequently Asked Questions (FAQs)

1. What supplies are used for filing medical records?

Supplies commonly used for filing medical records include filing cabinets, manila folders, labels, guides, and out-guides. These supplies help organize and store medical records efficiently.

2. What is the most common system for filing medical records?

The most common system for filing medical records is strict chronological order based on patient numbers. Patient records are filed from lowest to highest patient number, ensuring a systematic and organized approach to record-keeping.

3. What is another way to store old medical records?

Old medical records can be stored securely by locking them in a filing cabinet, cupboard, or safe. It is important to keep these records safe and protected, as they may contain sensitive and confidential information.

4. What are the three basic filing methods?

The three basic filing methods are alphabetic, numeric, and alphanumeric. Each method has its own advantages and may be used based on the specific needs of a medical office or institution.

5. What is the most basic filing supply needed in the medical office?

The most basic filing supply needed in a medical office is the file folder itself. File folders are essential for organizing and storing medical records efficiently.

6. What are the 5 basic filing steps for medical records?

The five basic steps for filing medical records include conditioning, releasing, indexing and coding, sorting, and storing. These steps involve preparing the records, removing paper clips and staples, attaching smaller papers to regular records, and fixing any damaged records.

7. What is the best way to store medical files?

The best way to store medical files is in heavy-duty, professional medical filing cabinets. These cabinets provide secure and organized storage for medical records. Alternatively, cardboard file boxes can be used as long as they ensure the privacy of patient information.

8. What are the 5 rules of filing?

The five rules of filing include filing by subject/category, filing in alphabetical order, filing by numbers/numerical order, filing by places/geographical order, and filing by dates/chronological order. These rules help maintain an organized filing system for easy retrieval of records.

Editor's Notes

During our medical filing supply research, we found 24 medical filing supply products and shortlisted 10 quality products. We collected and analyzed 2,073 customer reviews through our big data system to write the medical filing supplies list. We found that most customers choose medical filing supplies with an average price of $39.09.

The medical filing supplies are available for purchase. We have researched hundreds of brands and picked the top brands of medical filing supplies, including PDC Healthcare, ComplyRight, Doctor Stuff, Colortrieve, Feifeiya. The seller of top 1 product has received honest feedback from 385 consumers with an average rating of 4.7.

Written by
Brian Howie Avatar

Brian Howie is a content writer and senior industrial designer. After graduation from Westminster College, he has been engaged in product design and manufacturing for 18 years. Brian Howie has always found great pleasure in designing industrial products and sharing his ideas and experience online.